Jobs Careers Selection process EFSA internal login
EFSA/F/3/2024/02 Requisition #
HR Specialist
The European Food Safety Authority (EFSA), based in Parma, Italy 
is looking for an
HR Specialist
(Contract Agent, Function Group III) 
Please send us your application by no later than 27 June 2024 at 23:59 (local time), following the instructions in the ANNEX
Are you a highly motivated HR professional keen to deliver value-added HR management solutions in a dynamic European Agency? Do you possess the drive to shape positive change that contributes to achieving strategic objectives?

EFSA is looking for a talented HR Specialist ready to play a pivotal role in providing advice to EFSA staff, Seconded National Experts, Trainee, Interim, Guest Professionals and other types of regulated mobility.

The successful candidate will manage and provide HR advice to those community on their employment contract management and their related rights and obligations: leaves & absences, working conditions, entitlements. HR Specialists accompany staff throughout their journey in EFSA for all aspects related to the determination of their rights and obligations, from the acceptance of the offer to the entry into service, relocation, induction, school services, medical services and, eventually, leaving EFSA. 
Your key responsibilities
Employment Contract Management: Provide comprehensive HR advice on employment contract management, including rights and obligations related to leaves, absences, working conditions, and entitlements.
Employee Lifecycle Support: Guide and support staff throughout their journey at EFSA, from the acceptance of offers to entry into service, including relocation, induction, school services, medical services, and eventual departure.
Advisory Role: Serve as a trusted advisor to the EFSA community, ensuring they are well-informed and supported in all HR-related matters. Specifically, on the applicable legal framework and the relevant implementing rules of the staff regulations and Conditions of Employment. 
You will play an active role in an organisation that makes a difference to the lives of 445 million EU citizens.
EFSA employs over 550 staff members, and its Scientific Committee and Panels engage highly qualified and independent scientific experts. Every position within EFSA plays an important part in creating an inspirational environment in which to work and develop.
Everyone within EFSA plays an important part in creating an inspirational environment in which to work and develop. You will have the opportunity to make a difference to European food safety while working in an international and dynamic environment participating in valuable networking opportunities across Europe. EFSA’s standards and values are driven by ethics and integrity where fairness, transparency and impartiality are at the heart of our work.

EFSA provides equal opportunities and encourage applications from all candidates without any distinction on the grounds of age, gender, background, sexual orientation, visible and invisible disability, ethnic or social origin, religion, or belief.
All EFSA staff is committed to creating an open, diverse and inclusive environment.
As an EFSA staff member, you will have the chance to make a difference to European food safety working in an international and dynamic environment. You will also be able to participate in several valuable networking opportunities across Europe.
You will be joining EFSA at an exciting time as we are implementing the  EFSA Strategy 2027, aligned with the
Transparency Regulation, which increased EFSA’s responsibilities towards EU citizens. The following are the objectives of the Strategy 2027.
1.    Deliver trustworthy scientific advice and communication of risks from farm to fork. 
2.    Ensure preparedness for future risk analysis needs. 
3.    Empower people and ensure organisational agility. 

To find out more about EFSA, visit us at
Life in Parma
Parma is a lively city of around 200.000 inhabitants located in the Italian region of Emilia-Romagna and ranked as one of the most liveable cities in Italy. Its centre is rich in art, with architecture from different periods and plenty of parks. Parma is famous for its food, surrounding picturesque countryside and medieval castles. It is strategically located between major cities like Milano and Bologna and within reachable distance from ski resorts, seaside and mountains.
Salary, benefits and obligations
EFSA can offer the selected candidate a contract of 5 years with the possibility of renewal. If renewed for a second time, the contract will be for an indefinite period. More information can be found in the Notice on policy on the duration of staff contracts at EFSA.
The successful candidate will be recruited as Contract Agent Function Group III with the basic salary starting from € 3.111 monthly, subject to an annual review of remuneration provided for in Article 64 and Article 65(1) of the Staff Regulations.
In addition to the basic salary, EFSA offers a range of benefits:
  • Various allowances to which the successful jobholder may be entitled, such as a household allowance, expatriation allowance (16% of basic salary), dependent child allowance and education allowance. The salary is subject to a Union tax deducted at source and staff members are exempt from national taxation.
  • Wide range of leaves (e.g. annual leave, parental leave, public holidays) and flexible working hours. Besides working in EFSA’s modern headquarters located in the heart of Parma, staff members are also offered the possibility to telework.
  • A comprehensive welfare package including pension scheme, medical, accident and occupational disease insurance coverage, unemployment and invalidity allowance, and travel insurance. Further information regarding rights, benefits, obligations and conditions of employment can be found at the following links:

You must satisfy the following requirements on the closing date for submission of your application:
I. Eligibility criteria
1. General requirements
Be national of a Member State of the European Union, Iceland or Norway; 
Enjoy full rights as a citizen;
Have fulfilled any obligations imposed by laws concerning military service;
Be physically fit to perform the duties linked to the post;[1]
Have a thorough knowledge of one of the EU official languages and a satisfactory knowledge of another EU language;
Meet the character requirements for the duties involved.
2. Qualifications
a) A level of post-secondary education attested by a diploma[2]


b) A level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three (3) years
In case you do not fulfil all the eligibility criteria, your application will not be taken into consideration.

II. Selection criteria
The following competencies will be assessed throughout the different phases of the selection procedure. Candidates are also expected to demonstrate effective communication in both spoken and written English as well as strong motivation for the position.
1. Technical competencies
i. Regulatory Knowledge: At least 2 years of professional experience in Staff Regulations and Conditions of Employment of Other Servants (CEOS) application and legal interpretation in relation to HR management.
ii. HR Policies and Procedures: At least 2 years of professional experience in developing, implementing, and reviewing HR policies and processes in compliance with applicable legal framework.
iii. Advisory Skills: Experience in providing clear, accurate, and comprehensive HR advice/solutions on entitlements, allowances, working conditions, and leave.
iv. Budget Management: Experience in analysing the financial implications of staff entitlements and in contributing to budget management.
2. Behavioural competencies
i. Deal with ambiguity: Able to work constructively within unexpected and unpredictable situations and show resilience and composure, even in difficult or adverse circumstances; able to decide and act without having the total picture; accept constructive feedback in a positive manner;
ii. Focus on stakeholder needs: Committed to meet the expectations and requirements of internal and external stakeholders; establish and maintain effective relationships with stakeholders and gain their trust and respect;
iii. Plan and measure for results: Set ambitious goals that exceed the targets and create plans to achieve them; ensure an efficient and responsible planning and management of resources;
iv. Work with others: Work confidently within a group and contribute to achieve the common goals, understanding own role and how it supports the team and the organisation; able to cooperate, listen actively, manage conflicts and motivate colleagues.
Candidates are invited to read the ANNEX that represents an integral part of this vacancy and provides information on how to complete the application, the steps of the selection process and appeal procedures.
Selection steps applicable to this selection procedure: following the CV screening phase the best qualified candidates will be directly invited to the written test and interview with the selection board.
[1] Before appointment, a successful candidate shall be medically examined by an institution’s medical officer in order that the European Food Safety Authority may be satisfied that the candidate fulfils the requirement of article 28(e) of the Staff Regulations of the Officials of the European Communities.
[2] Any academic qualification mentioned in the application form shall be duly supported by evidence (original or certified copies of e.g. diplomas, certification, etc.) Only qualifications issued by EU Member State authorities and qualifications recognised as equivalent by the relevant EU Member State authorities will be accepted. In instances where diplomas are obtained from a non-EU Member State, EFSA may request the candidate to provide a relevant document of comparability issued by a recognised authority.

Previous Job Searches

My Profile

Create and manage profiles for future opportunities.

Go to Profile

My Submissions

Track your opportunities.

My Submissions

Only applications for published vacancies submitted via the online tool are considered. Applications by email are not accepted. In case you encounter technical issues while filling-in an application form or your candidate profile, please make sure you first clear the browser's history or switch browser. If problems persist, please contact EFSA Service Desk at The service will be active Monday to Friday from 8.30 AM to 6.00 PM.

Data protection