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EFSA/X/AST/2020/04 Requisition #
Paralegal Technical Assistant 
EFSA/X/AST/2020/04 

The European Food Safety Authority (EFSA), based in Parma, Italy  
is looking for a 
Paralegal Technical Assistant 
(Temporary Agent, Grade AST4) 

Please send us your application by no later than 7 September 2020 at midnight (local time), following the instructions in the ANNEX

The purpose of this call is to establish a talent pool (reserve list) that may be used for the recruitment of staff when a position becomes available and will be valid until 31/12/2021. The validity of the talent pool may be extended.

 IS THIS JOB FOR YOU?
 

Are you a highly motivated professional with experience in the legal field? Do you want to play an active role within a dynamic team in a multicultural organization?


EFSA is looking for a paralegal technical assistant with a passion for the implementation of new processes to facilitate and rationalize the Organisation’s improvements.


The jobholder will work in the Legal & Assurance Services Unit (hereinafter referred to as the "LA Unit"), within the Business Services Department. The mission of the Department is: partnering to co-design effective solutions for the production of trusted scientific advice.

Your key responsibilities

Working under the responsibility of the Head of Unit you will be responsible for:

Support legal proceedings relating to EFSA’s mission or activities;
Support LA Unit officers in providing legal and regulatory advice related to the activities of EFSA;
Follow the implementation of new processes enabling the LA Unit to perform its mission;
Contribute to drafts of EFSA’s internal rules, decisions, opinions, briefs, reports and correspondence;
Contribute to drafts of legal opinions and individual decisions;
Assist in presenting and explaining the interpretation of law or legal positions at internal meetings;
Contribute to the revision of existing policies, processes and procedures;
Initiate and follow up on relevant financial procedures;
Monitor and participate in IT developments.

WHY EFSA?
 
You will play an active role in an organisation that makes a difference to the lives of 500 million EU citizens.
EFSA employs approximately 450 staff members, and its Scientific Committee and Panels engage highly qualified and independent scientific experts. Every position within EFSA plays an important part in creating an inspirational environment in which to work and develop.
EFSA’s standards and values are driven by ethics and integrity and all staff is expected to act in a manner consistent with its principles, including fairness, transparency and impartiality in work practices and conduct towards other people.
You will be joining EFSA at an exciting time as we are preparing for the implementation of the Transparency Regulation: EFSA will expand its mandate and grow considerably over the next few years.
To find out more about EFSA, visit us at www.efsa.europa.eu.

WHAT CAN WE OFFER YOU?
 
Life in Parma

Parma is a lively city of around 200.000 inhabitants located in the Italian region of Emilia-Romagna. Its centre is rich in art, there are parks and architecture from different periods. Parma is famous for its food, wine and its varied surrounding landscape with small villages, rich in history, medieval castles, and picturesque countryside. Parma is strategically located between major Italian cities like Milano and Bologna, and also within reachable distance of ski resorts, natural parks, seaside and mountains.

Salary and benefits

EFSA can offer the selected candidate a contract of 5 years with the possibility of renewal. 
The successful candidate will be recruited as Temporary Agent Grade AST4 with the basic salary starting from € 4.315 monthly, subject to an annual review of remuneration provided for in Article 65(1) of the Staff Regulations.

In addition to the basic salary, EFSA offers a range of benefits:

•        Various allowances to which the successful jobholder may be entitled, such as a household allowance, expatriation allowance (16% of basic salary), dependent child allowance and education allowance. The salary is subject to a Community tax deducted at source and staff members are exempt from national taxation.

•        A comprehensive welfare package including pension scheme, medical, accident and occupational disease insurance coverage, unemployment and invalidity allowance, and travel insurance. Further information regarding rights, conditions of employment and benefits can be found at the following links:


WHAT ARE THE SELECTION REQUIREMENTS?

You must satisfy the following requirements on the closing date for submission of your application:

I. Eligibility criteria

1. General requirements

Be national of a Member State of the European Union, Iceland or Norway; 
Enjoy full rights as a citizen;
Have fulfilled any obligations imposed by laws concerning military service;
Be physically fit to perform the duties linked to the post;[1]
Have a thorough knowledge of one of the EU official languages and a satisfactory knowledge of another EU language;
Meet the character requirements for the duties involved.

2. Qualifications

a)    A level of post-secondary education attested by a university diploma[2];

OR

b)   A level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three (3) years[2] in the law field or any related discipline.

3. Experience

In addition to the above, at least nine (9) years of proven professional experience[3] acquired after having obtained the qualifications mentioned in point 2.

In case you do not fulfil all the eligibility criteria, your application will not be taken into consideration.

II. Selection criteria

The following competencies will be assessed throughout the different phases of the selection procedure. Candidates are also expected to demonstrate effective communication in both spoken and written English as well as strong motivation for the position.

1. Technical competencies

I. At least four years of professional experience in:
a. Verifying compliance with the overall legal framework of the organization; 
b. Gathering, processing and analysing relevant data and information;
c. Composing, documenting and cataloguing essential processes and procedures;
d. International, EU and/or multicultural environment.

II. At least three years of experience in:
a. Drafting legal documents and opinions and contribute in developing internal policies and regulations.

III. Experience in:
a. Ensuring that contracts and deliverables are provided on time, meet quality standards, and conform to compliance requirements;
b. Handling of sensitive data;
c. Providing clerical support (fixing meetings, disseminating communications, preparing presentation material, providing customer follow-up services).

IV. Knowledge (by training or experience) of EU food law and/or administrative procedures in Union law. 

2. Behavioural competencies

i. Deal with ambiguity: Able to work constructively within unexpected and unpredictable situations and show resilience and composure, even in difficult or adverse circumstances; able to decide and act without having the total picture; accept constructive feedback in a positive manner;
ii. Focus on stakeholder needs: Committed to meet the expectations and requirements of internal and external stakeholders; establish and maintain effective relationships with stakeholders and gain their trust and respect;
iii. Plan and measure for results: Set ambitious goals that exceed the targets and create plans to achieve them; ensure an efficient and responsible planning and management of resources;
iv. Work with others: Work confidently within a group and contribute to achieve the common goals, understanding own role and how it supports the team and the organisation; able to cooperate, listen actively, manage conflicts and motivate colleagues.


NOTE

Candidates are invited to read the ANNEX that represents an integral part of this vacancy and provides information on how to complete the application, the steps of the selection process and appeal procedures.

[1] Before appointment, a successful candidate shall be medically examined by an institution’s medical officer in order that the European Food Safety Authority may be satisfied that he/she fulfils the requirement of article 28(e) of the Staff Regulations of the Officials of the European Communities.

[2] Any academic qualification mentioned in the application form shall be duly supported by evidence (original or certified copies of e.g. diplomas, certification, etc.) Only qualifications issued by EU Member State authorities and qualifications recognised as equivalent by the relevant EU Member State authorities will be accepted. In instances where diplomas are obtained from a non-EU Member State, EFSA may request the candidate to provide a relevant document of comparability issued by a recognised authority.

[3] Any professional experience mentioned in the application form shall be duly supported by evidence (original or certified copies of e.g. contracts, payslips etc.). Professional experience shall be taken into account from the date on which the person fulfils the minimum qualifications for engagement. In order for your professional experience to be taken into consideration, it must be supported by relevant documents attesting an actual work relationship defined by the following elements: real, genuine work; on a paid basis; as employee (any type of contract), or provider of a service.  Any given period may be counted only once (in order to be calculated as eligible, years of studies or professional experience to be taken into account shall not overlap with other periods of studies or professional experience). Professional activities pursued part-time will be calculated pro-rata on the basis of the certified percentage of full-time hours worked. Remunerated PhDs acquired in a field relevant to the job description can be counted as professional experience up to 3 years. Paid traineeships are counted as working experience. Prior to contract signature, the successful candidate(s) will need to provide original versions of documents proving the candidate’s work experience.

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